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Information Technology Help Desk Hours:

Phone: 540-568-3555
Mon-Thu: 8:00am - 9:00pm
Friday: 8:00am - 5:00pm
Saturday: Closed
Sunday: 3:00pm - 9:00pm

See exceptions and details



W4 - VA4 Questions

For questions about:
W-4/VA-4 questions, contact Payroll Services at 540-568-6233.
For Computing questions (e-ID, password, browser, and more), contact the Information Technology Help Desk at 540-568-3555.

Please select your topic:

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1) Can I make a change that I want to go into effect sometime in the future? No, changes made via MyMadison Employee tab are effective for the next possible paycheck date.

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2) Why are certain areas of the form grayed out? I am not able to make changes to my W-4/VA-4. If the form has been grayed out, there will be an explanation in red at the top of your form. If the red message states “There are special tax withholding requirements for Non-Resident Aliens” or “Your current tax status is Do Not Maintain Taxable Gross and Do Not Withhold Tax”, then your current tax status does not allow for changes via MyMadison Employee tab. You must contact Payroll Services at (540)568-6233. If the red message states “Your current tax status is exempt” on state and/or federal taxes and you wish to change to having taxes withheld, you must check the appropriate box beside the statement to remove exemption from federal and/or state taxes. Once you check the box the grayed out field opens up for you to make your change. For federal, you will need to choose the appropriate marital status as well as enter the number of allowances you wish to claim and any additional amount desired. For state, you simply need to enter the number of allowances you wish to claim and any additional amount desired.

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3) Can I still submit paper W-4s and VA-4s?
Yes, paper forms for the W4 and the VA-4 can be found on our website (http://www.jmu.edu/payroll/forms.shtml).




4) I used the link on MyMadison Employee tab to access the blank W-4 form. I was able to type my information on the form and print it out. However, when I try to fill in the VA-4, I can’t type on the form. Why? These forms are delivered from their respective government agencies. The IRS has made the W-4 a “fill-in” form and the state of Virginia has not. In order to send in a paper VA-4 form, you will need to print it out and then fill it in.




5) How many allowances should I claim? Please review the instructions and worksheets for filling out the W4 and/or the VA-4 (http://www.jmu.edu/payroll/forms)

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6) Can I claim tax exemption via MyMadison Employee tab? No, employees that wish to be tax exempt must fill out paper W-4 and/or VA-4 (http://www.jmu.edu/payroll/forms) forms and submit them to Payroll Services every year. IRS regulations require new exempt forms to be completed by February 15th of every calendar year. If you are currently claiming exempt on federal and/or state withholding, your MyMadison Employee tab page will have a message in red at the top. The message will tell you whether you are claiming exempt from federal tax, state tax, or both.

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7) If I currently claim exempt from federal and/or state tax withholding, can I change this via
MyMadison Employee tab?
Yes, you may change from an exempt status to having taxes withheld by selecting the check box “My Federal withholding status is no longer exempt” or “My State withholding status is no longer exempt” beside the tax type you wish to change. For federal, you will need to choose the appropriate marital status as well as enter the number of allowances you wish to claim and any additional amount desired. For state, you simply need to enter the number of allowances you wish to claim and any additional amount desired. Once you change from being exempt you will be required to submit new paper forms to Payroll Services if you wish to change back to the exempt status.

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8) What if I want to remain exempt on one tax type but wish to change the other tax type to having tax withheld? You can change from being exempt on either tax type and remain exempt on the other tax type via MyMadison Employee tab. You cannot return to being exempt via MyMadison Employee tab for either tax type. You must submit a paper form to Payroll Services once you have changed your status to having tax withheld at any time during the calendar year.

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9) Why is my tax marital status “Single” when I am married? This marital status is for tax computations only. The single status may be used by married individuals who wish to have more tax withheld from their pay.

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10) How often can I change my tax exemptions? You can change your W-4 and/or VA-4 any time your tax situation changes and you want to have more or less tax withheld. All changes except claiming exempt from tax withholding can be done via MyMadison Employee tab.

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11) What if I enter the data wrong and do not realize it until after I’ve hit “Submit”? You can submit changes back to back and the last change submitted will be the information used to calculate your taxes. As soon as you realize you’ve made an error, go to MyMadison Employee tab and submit the correct information.

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12) What does “SWT” mean under the VA-4 Tax Data section of the form? SWT stands for State Withholding Tax for Virginia.

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13) Why do I have to enter my password again at the end of the process? The process asks you to enter your password or “re-authenticate” for security purposes and to serve as your electronic signature. You will enter the same JMU e-ID password you use to access MyMadison Employee tab.

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14) How can I find out when the change will take effect? The W-4/VA-4 Effective Date Table (http://www.jmu.edu/payroll/calendar) explains when your tax changes are effective. This table is also accessible when you update your tax information via MyMadison Employee tab, located under the “Submit” button.

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